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Privacy Policy

Introduction

OncoGolf.com (“we,” “us,” “our”) values your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you interact with our website, services, or community, in accordance with the General Data Protection Regulation (GDPR) and applicable data protection laws.

Data Controller Contact Details

OncoGolf.com acts as the Data Controller of your personal data. For any questions, requests, or concerns regarding this Privacy Policy, please contact us at: privacy@oncogolf.com

Information Collected

We may collect and process the following categories of data:

  • Personal Data: Name, email address, professional details (such as role and organization) when registering or joining the GOLF network.

  • Community & Business Data: Details about your professional interests and areas of oncology engagement, required for tailored event participation and knowledge sharing.

  • Usage Data: IP addresses, device/browser information, and browsing activity to monitor site performance, security, and user experience.

Legal Basis for Processing

We may collect and process the following categories of data:

  • Personal Data: Name, email address, professional details (such as role and organization) when registering or joining the GOLF network.

  • Community & Business Data: Details about your professional interests and areas of oncology engagement, required for tailored event participation and knowledge sharing.

  • Usage Data: IP addresses, device/browser information, and browsing activity to monitor site performance, security, and user experience.

How We Use Your Data

We use collected data to:

  • Enable your participation in GOLF events, discussions, and forums

  • Deliver personalized content, networking opportunities, and oncology insights

  • Improve website functionality, security, and user experience

  • Send event updates, newsletters, and promotional materials (with opt-out options)

  • Meet legal and compliance requirements

Data Sharing and Disclosure

Your personal data may be shared with:

  • Authorized staff, event organizers, and service providers supporting GOLF activities

  • Regulatory authorities or law enforcement, where legally required

  • We do not sell or share personal data with third parties for non-consensual purposes

User Rights (GDPR)

As a data subject, you have the following rights:

  • Access – Request copies of your stored personal data

  • Rectification – Correct inaccurate or incomplete data

  • Erasure (“Right to be Forgotten”) – Request deletion of your data where applicable

  • Portability – Request your data in a machine-readable format

  • Objection – Object to certain types of processing, including direct marketing

  • Withdraw Consent – Withdraw previously given consent at any time

To exercise these rights, please contact privacy@oncogolf.com.

Security and Data Retention

  • Personal data is protected using encryption, access controls, and secure storage methods

  • Sensitive data may be anonymized or pseudonymized when appropriate

  • Data is retained only for as long as necessary to fulfill GOLF’s objectives and comply with legal obligations

International Data Transfers

Where personal data is transferred outside the EU/EEA, we ensure protection using recognized safeguards such as Standard Contractual Clauses (SCCs).

Policy Updates

This Privacy Policy may be revised periodically to reflect changes in services, community practices, or legal requirements. Updates will be posted on this page, with significant changes notified to users directly when appropriate.

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